PARTICIPATION TERMS.

Acceptance of Terms

By accessing, registering for, or participating in the AI & Data Frontier Summit, you confirm that you have read, understood, and agree to be legally bound by these Terms and Conditions. These terms apply to all individuals and groups associated with the conference, including attendees, authors, speakers, exhibitors, sponsors, vendors, volunteers, organizing committee members, and media representatives.

If you disagree with any part of these Terms, you must discontinue your participation immediately. Your continued participation in any capacity constitutes unconditional acceptance of these terms. The organizers reserve the right to update, modify, or replace these Terms at any time without prior notice.

By participating, you also acknowledge that the conference may include sensitive, technical, or proprietary information shared by speakers and attendees. You agree not to disclose, publish, or misuse such information without explicit permission.

Registration and Payment

All registrations must be completed through the official conference portal. By submitting a registration, you agree to provide accurate, complete, and up-to-date information. Payment for registration is mandatory to confirm participation. Your seat, presentation slot, or exhibition booth is not guaranteed until full payment is received.

Registration fees are non-refundable unless stated in the official refund policy. Registrations may be transferred to another individual with written approval until January 28, 2027.

Abstract Submission & Presentation

Abstracts must be submitted by December 8, 2026 through the Abstract Submission page. An optional PDF, DOC or DOCX document may be uploaded, up to 20 MB. Content must be original, unpublished, and free of plagiarism. Accepted authors must register before the deadline to secure their presentation slot.

The conference organizers reserve the right to reject abstracts without explanation. Plagiarism, copyright infringement, or other intellectual property violations will result in immediate rejection.

Formatting Guidelines:

• Single-spaced, 11-point font, Times New Roman or Arial.
• Maximum of 2 pages, including title page, abstract, and keywords.
• Abstract should be 150-250 words.
• Final presentation files must be submitted at least 7 days before the conference.

Code of Conduct

All participants are expected to behave professionally and respectfully. Harassment, discrimination, abusive language, or disruptive behavior will not be tolerated. Organizers reserve the right to remove individuals from the event without refund.

• Be respectful regardless of race, gender, sexual orientation, religion, or disability.
• Refrain from offensive language or imagery.
• Do not engage in harassment or bullying of any kind.
• Recording sessions without explicit permission is strictly prohibited.

Liability and Insurance

The organizers are not responsible for personal injury, loss, or damage to personal items during the conference. Attendees are encouraged to arrange their own travel, medical, and personal insurance.

The organizers will not be held responsible for any actions or omissions by attendees, sponsors, exhibitors, speakers, or any other third parties during the conference. In the event of cancellation or postponement, the organizers are not liable for travel or accommodation losses.

Privacy and Data Usage

By registering, you consent to the collection and usage of your personal data for event-related purposes, including communication regarding updates, badge printing, and verification. We do not sell personal data to third parties.

We will not share your personal data with any other third parties, except as required by law or with your explicit consent. The organizers implement appropriate technical measures to protect your data against unauthorized access. You have the right to request access to, correction of, or deletion of your personal data.

Event Changes & Cancellations

The organizers reserve the right to make changes to the schedule, speakers, venue, or event format due to unforeseen circumstances. Any changes will be communicated to attendees through email or the event website.

In the event of cancellation, the organizers will make every effort to provide a refund minus administrative charges (credit card fees, bank transfer fees). The organizers are not responsible for any travel or accommodation losses.

Intellectual Property Rights

All conference materials, including branding, logos, and produced content, are protected by copyright. Speakers retain rights to their work but grant the organizers permission to record, publish, or distribute their presentation for promotional and educational purposes.

The organizers are not responsible for any losses, damages, or claims arising from infringement of copyrights or intellectual property rights by any third-party vendors or service providers.

Sponsorship and Exhibitor Policies

Exhibitors and sponsors must follow booth guidelines provided after registration. Marketing activities should not interfere with conference sessions. Misrepresentation of products or unethical marketing may result in expulsion without refund.

Exhibitors are prohibited from using any form of audio or visual recording equipment during conference sessions without prior permission.

Travel and Visa Responsibility

International attendees are responsible for securing valid travel documents and visas. Invitation letters are provided only after successful registration and payment. Visa refusal does not qualify for a full refund (see Refund Policy).

The conference organizers are not responsible for assisting with visa applications beyond providing the official invitation letter. Attendees are advised to purchase travel insurance that covers trip cancellations and medical emergencies.

Photography & Media Consent

By attending the event, you consent to being photographed or recorded. You grant permission to the conference organizers to use your image, voice, and likeness in any promotional materials (social media, brochures, websites) without further consent or compensation.